All offices should be prohibited from printing, shipping, or mailing a document for interoffice use when an original signature or hard copy is not required by law. When hard copies are required, the cheapest available mailing or shipping method should be used provided that compromises should be made to maintain the integrity or a time-sensitivity of the item being shipped. In many cases, email and electronic signatures... more »
Every quarter the SSA employees publish Oasis, a magazine distributed internally for the employees of the Social Security Administration. It is packed with information on the changes within the organization; however, this magazine could be published via the intranet instead of spending the money to print, ship, and distribute the magazine amongst the employees. I don't know if other agency have such publications, but... more »
Even with advances in automation, federal agencies still need to ship out a lot of items everyday. There are deadlines established for most shipments. Rather than waiting until the last minute to ship something, federal agencies should be mandated to ship immediately upon notification of the need for shipment. This would save millions of federal dollars by preventing unnecessary overnight costs that many agencies incur... more »
Paper nautical charts are distributed to Coast Guard Cutters and other units on a regular basis by the Defense Logistics Agency. Many times these charts are not applicable to a unit's Area of Responsibility are discarded or placed in storage, never to be used. A large-scale review of chart distribution through the organization could save a significant amount of money in printing and shipping costs.
A majority of gov't agencies use fedex or ups as the main way to mail everything. The USPS should be used for small packages and parcels that doe not require overnight shipping. The USPS could allow all gov't mail to be done at a reduced rate.
Here at the Golden Field Office, we send grant documents to Intellectual Property in Chicago for every grant and modification that is completed. This results in anywhere from 20 to 60 pages being printed and shipped to Chicago. Instead of wasting paper, ink, and shipping costs (as well as the pollution byproducts), we should be able to send the digital files directly to Chicago via email or upload. This would have... more »
Using the most efficient mailing/shipping method, as well as packaging could reduce spending and make it more environmentally friendly. I work in a 3-man post of duty. We regularly receive non-critical items sent via overnight carrier in much larger than necessary boxes (newletters, posters). Most recently, we received 4 credit card sized cards with emergency contact numbers in a shoe-box sized cardboard box from an... more »
Have all federal agencies use the USPS to ship everything possible through Priority Flat Rate unless absolutely necessary to use overnight. Then use the Express Service through the Post Office. They're cheaper than any of the express services, and you can print out the signature form online.
The Department of Defense (DOD) can reduce Permanent Change of Station (PCS) expenses by offering incentives to servicemembers to ship fewer household goods (HHG). Title 37 US Code Section 406 establishes maximum HHG weight allowances per servicemember based on grade and status of dependents. Servicemembers are penalized for exceeding this maximum weight, but have no incentive to minimize the weight of their shipments.... more »
There should be some sort of guidlines about what type of shipping is to be used when sending mail from one office to another within our agency or even outside the agency and I would suspect other agencies & departments. In the USFS many offices are just not in a "next day" location but yet we still utilize next day or express knowing it will take at least two days to get to it's destination. I can fully understand... more »
In 2010, The US Food and Drug Administration (FDA) - Florida District completed approximately 929 Domestic Inspections. The copying and distribution of these reports and exhibits were completed by technicians and required approximately 3716 man hours, 1,114,800 ($7300.00) pieces of paper , 550 toner cartages, use of limited filing space, and UPS shipping charges based on weight. Instead, these reports and exhibits could... more »
USPS Priority and Express Mail are very cost effective and dependable shipping solutions. Yet, USPS is not even available as a shipping option in some federal government facilities. USPS shipping supplies and training should be available to anyone military or civil servant. Granted, not everything can be shipped using USPS, but it should be the preferable option when and where it's most cost effective. It will not... more »
We are currently required by our shipping contract to use Fedex to ship packages. We should use the US Post Office at their cost instead of using an outside contract with a for profit company.
There should be a web site where employees can enter official government travel by vehicle. To ship a heavier object across the state costs a significant amount of money. If there were a way to find out another group has a vehicle going in a similar area as what I need, and is only half full, we could save money on the shipping. This could be within our own Department, or run over all at a higher level. Many government... more »
For offices that sell items, we should really charge for shipping. Sometimes we send out $4 maps and abosrb $3 in shipping charges. We already have POS systems in place, it would not be difficult to set them up to process shipping charges. Most people over the phone are ready to pay for shipping, they are actually shocked when there is no charge. We should also utilize USPS more. For anything that is larger than a manilla,... more »