Showing 25 ideas for tag "reduce cost"

Office of Personnel Management

Microfilm versus Paper for Database Backup

Every newspaper in the world uses microfilm as its primary backup --- and you can go to any newspaper and request a copy of a printing from 100 years ago.

The biggest concern about Databases is that they can crash. However, paper takes up huge store rooms, time and resources to create, and as far as organization is hard to keep track of (without an electronic database that is). Even if an agency possesses a hardcopy... more »

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Office of Personnel Management

MANDATE saving files in a smaller format

Saving a scanned file in a smaller format uses less space on the database, and in turn decreases the needed amount of database storage and network bandwidth.

Scanned files are automatically saved in a large size. (roughly 1.5 Megs) Furthermore, when the file is opened it has to be "unzoomed" to order to read over it. This is a waste of time and a waste of database and network bandwidth.

If it is mandated that files... more »

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Environmental Protection Agency

Implement Maxi-Flex in all EPA Offices

Maxiflex: Under this schedule, an employee is allowed to vary the number of hours worked on any work day and the number of hours in each work week to complete their basic work requirement. Employees may vary their arrival/departure times within the given flexible hours on a daily basis, and may work up to 10 hours without prior supervisory approval. With prior supervisory approval, an employee may work 11½ hours in any... more »

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Department of Justice

In House Promotions

Staff should receive promotions in-house whenever possible. This would elimate the several thousand dollars spent on moving a promoted person to their next assignment. In-house promotions are common place in many state agencies and have negligible negative impact on their upward advancement. House hunting trips, moving costs, lodging and additional funds needed to move a person across the country are saved. It is... more »

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Office of Personnel Management

Impose electronically monitored and enforced limits on printing

All employees should have a preset limit of pages they can print per week. This should be electronically monitored and enforced.

For example, an employee is permitted 100 pages per week. After printing 2 pages, they are prompted that they only have 98 and so on. When they reach 0, they can no longer print. The number resets the following week.

Many universities already use this system to cut back on printing costs.... more »

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Office of Personnel Management

Save $96M per year by using 1/4 less lighting (electricity)

Fluorescent lights are relatively economical but what they save per bulb is lost by volume and duration.

The electricity used to power 1 Bulb costs approximately 15$ per year**

In one small part of my office (that houses approximately thirty employees), I count 36 light fixtures. That’s 72 lights --- or an electrical cost of $1,152 annually.

That’s $38.40 per employee annually, JUST for the electricity that powers... more »

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Office of Personnel Management

Eliminate personal printers, Save $9 Million Annually

Personal Printers are, quite possibly, the single biggest waste of government resources.

It costs $9.44 annually to power one small desktop printer used at a minimal rates. *

In my office alone I count over 100 personal printers, and this is in addition to the two dozen or so massive laser printers (which, themselves cost around $100 apiece annually)

By eliminating all of the personal printers in just this office... more »

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Environmental Protection Agency

Reduce Cost, Energy, and Time with Electronic Fill-able Forms.

“Being busy does not always mean real work. The object of all work is production or accomplishment and to either of these ends there must be forethought, system, planning, intelligence, and honest purpose, as well as perspiration. Seeming to do is not doing. “ Thomas Edison


Every agency and department in the federal government are well familiar with forms. We use them for Annual Leave, Sick Leave, CompTime, OverTime,... more »

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Department of the Interior

Decrease File Folders and Storage Cost

Eliminate the need of multitude subject/case and file/folders codes, pertaining to the same project or contractor. Instead create one file for projects, contractors, etc, under one subject classification codes, consisting of all records related to project. This would cut spending cost on folders, shipping, and storage space at records centers.

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Department of Agriculture

Stop Government travel junkets under the guise of training.

Every year, thousands of dollars are wasted on travel for airfare, per diem, hotels, taxi fare, etc. for meetings, or training, consultation etc. The majority of the junkets are to resort areas. In this recession, we can not afford to send upper management officials to vacations under the guise of "training". Send the book or DVD. Do a free teleconference on Skype. If you need a vacation, use your own funds and leave,... more »

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