Significantly reduce costs for copiers and printers (including toner). Some Agency’s program offices purchase about $25,000 in toner cartridges each and every month. Sometimes this is approximately half of all the supply store purchases. Replace network printers with leased, multifunctional devices. These multifunctional devices provide the same, if not better, performance. In addition to scanning and faxing, they... more »
All USG agencies should require that the default settings for copiers, printers, and network printing software be to print in black and white and at a medium or standard quality level. Doing this would reduce the amount of expensive toner purchased. At my station, the copier vendor has us printing at the highest resolution where we burn up toner and in color by default (for which we are charged seven times more for... more »
Many offices have multifunctional photocopier devices (or reprographic equipment). These machines are able to copy, fax, print, and scan. Instead of buying different pieces of equipment (i.e., a multifunctional copier machine, a printer, a fax machine, and a scanner all for an office), just buy the one multifunctional copier machine. As a result, you are no longer buying and maintaining a minimum of 4 different pieces... more »
In addition to buying duplexing printers, operations staff should be directed to set most printers to automatically default to 2-sided copying. Most copy jobs can be 2-sided but it takes time and effort to manually change each copy job to 2-sided and people forget. Users could still manually change to single sided if necessary.
At the National Archives, each photocopier has a small label on the glass surface that says "Reproduced at the National Archives." I propose that every federally-supported photocopier should have a similar label, identifying that "This document was reproduced by the federal government." This would have two results, first, this would reduce waste, fraud and abuse by federal employees inappropriately using photocopy machies... more »
In our office, my unit does the most photocopying by far. However, we have the smallest, least effective machine in the office. It constantly jams and needs to be serviced regularly. So much time is spent clearing paper jams, waiting for the scanner to warm up, stapling papers ourselves because the staple function isn't working, etc. that could be spent actually doing our work. There are more efficient copies in other... more »