Currently we are moving, per mandate, to provide a PAPER copy of the Tranisition Assistance Program (TAP) briefing slides to each servicemember when they attend TAP prior to separating from the military. The slide set contains over 105 slides, and some stations have hundreds of servicemembers, creating a large amount of paper product (e.g.- if we put 6 of the slides on one sheet of paper and provides this to 300 separating... more »
As a government agency, we receive and generate large volumes of paper that has to be filed in expensive file retrievers that cost tens of thousands of dollars. Besides these costs, there are costs associated with file folders, paper, and ink cartridges that must be continually purchased to keep up with the requirements of maintaining hard copy files. Office space to maintain these files is also lost as these file rooms... more »
Currently everything gets scanned into an electronic file cabinet after we work it. This should be done up front, when the mail comes in & then distributed to via an automated work distribution system (AWD). This would reduce lost in transit mail, make tracking mail & productivity easier & allow for a more even distribution of work. The mail room would scan into the AWD, set up each file based on type of correspondence.... more »
Department of Health and Humans Services still uses paper pay slips for pay and W2's (for USPHS). This should go electronically (like the armed services did years ago). Not only would it be green to decrease paper, avoid postal service charges, but any printing cost would be accrued by the staff member. It feels like a no brainer, but yet, I still receive mine in the mail EVERY month.
Since we are already preparing the Veterans “Claim files” for copying when requested, why not scan the file instead. Scanned files can be put into virtual temporary folders then saved as a PDF on CD’s. The 2 directions you can use this is once the files has been scanned you can keep 1 disk in a protective envelope with the date scanned to keep in the “C-file”. File the CD down in date order for future use when d1bc... more »
If the Paperless program used by processing centers was expanded, and made accessible by field offices, teleservice centers, and all employees, it would reduce duplicate materials, save on material and non-material resources (specifically time), expand accountability, and reduce miscommunication. As it is now, if a form is sent to a field office, and someone calls the teleservice center to see that it was received, the... more »
It is unnecessary to print a file only to send it to another office where they scan it and input it into their system --- and then print it to send to another office, and so on and so.
This process can be just as easily done through email attachments or file server databases. The issue isn't utilizing new software --- but rather, mandating the use, by all employees, of current software.
It's called email.
We all have it.
It's easier than faxing --- and uses 0 sheets of paper.
Nix the fax machines already.
Provide IT departments tablet units, such as Cisco Cius, Apple IPAD, Samsung Galaxy or Blackberry Tablet units which may be used to load presentation and other meeting materials on to stop the use of handouts in meetings. Tablets with wireless capability not only eliminate the handout paper, but also the note taking papers which either clutter desks or fill recycling containers.
Prior to working for the federal government, I spent approximately five (5) years employed in the private sector. A growing practice was the implementation of faxmail. The idea is simple: an individual is assigned a phone number, and when he/she receives a fax, it goes directly into his/her email inbox. With the goal of creating a paperless work environment, the receipt of an electronic fax will create an instant savings... more »
Eliminate IDRS CC TRPRT it is a waste of paper and time. I can not tell you how many times I have executed this command code and received a packet of information that I could get electronically.
Stop printing The Internal Revenue Bulletin covert it to a PDF or email it to Employees. In my unit we get the Internal Revenue Bulletin every week. I do not need it for my job because I do not deal with advance tax law. My units Internal Revenue Manual which has a less changes then the bulletin is available on-line. It would also cut time into searching for tax law information. Update: It is on-line at http://www.irs.gov/app/picklist/list/internalRevenueBulletins.html... more »
By scanning and posting copies of reports on line (i.e., H: drive) for Resident Posts (RP's), rather than copying and mailing; it would save the cost of paper, postage, toner, and equipment wear-and-tear. In addition, scanning rather than mailing reports would save many man hours (labor costs), as well as preparation time for mailing. On the receiving end, it would save labor costs by eliminating the amount of filing,... more »