Our office, like many others sends a ton of or supply money on coping paper. Since we are headed toward being paperless, I am suggesting that for individuals with email addresses, we can give claimants the option of getting their copy of the application via mail or email. We could send this in encrypted emails if necessary or have a program that blocks out most or all of the Social Security Numbers for security purposes.... more »
Every day government employees create engaging power point presentations, The common practice now is to print out enough handouts for all attendees. This is often binders full of reports, etc. I propose that the new "norm" consist of paper free presentations. If attendees would like to request the presentation, they can do so via email. Then the presentation can be emailed to them as a pdf that they can read on... more »
Currently everything gets scanned into an electronic file cabinet after we work it. This should be done up front, when the mail comes in & then distributed to via an automated work distribution system (AWD). This would reduce lost in transit mail, make tracking mail & productivity easier & allow for a more even distribution of work. The mail room would scan into the AWD, set up each file based on type of correspondence.... more »
Department of Health and Humans Services still uses paper pay slips for pay and W2's (for USPHS). This should go electronically (like the armed services did years ago). Not only would it be green to decrease paper, avoid postal service charges, but any printing cost would be accrued by the staff member. It feels like a no brainer, but yet, I still receive mine in the mail EVERY month.
If you don't have it you can't waste it. More paper is wasted on meetings, weekly reports, gantt charts, phone lists, status updates etc. Instead of providing an endless amount of printing paper, provide finite amounts monthly, once it's gone it's gone until the next ration arrives.
Objectives of Program Management and Reporting System (PMRS) • Reduce the cost of submitting, analyzing, and disseminating information on foreign assistance programs • Improve the quality of information. Main Features • Web-based MIS • Standard reporting formats • On-line submission of work plans, performance management plans, and progress reports by USAID contractors and recipients • Accessible to authorized users... more »