Showing 26 ideas for tag "go paperless"

Department of Veterans Affairs

Improve government HR efficiency

Government HR processing is notoriously slow and overly cumbersome. The result is it's hard to attract and retain the desirable employees who are go-getters and will get things done. Make government a competitive employer by making the back-end HR process paperless. HR routinely loses applicant materials, forcing them to repeat an already slow process. Combined with paper redundancies, desirable applicants have time to... more »

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Department of Commerce

Email Only! Handouts of Presentations

Every day government employees create engaging power point presentations, The common practice now is to print out enough handouts for all attendees. This is often binders full of reports, etc. I propose that the new "norm" consist of paper free presentations. If attendees would like to request the presentation, they can do so via email. Then the presentation can be emailed to them as a pdf that they can read on... more »

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Department of Veterans Affairs

Lighting, Recycling, Paper Waste, Travel

Here are a few ideas that could save the government money by eliminating unnecessary expenditures:

1. Travel:
a. Audits or “Site Visits” should be conducted remotely when possible.
b. We should eliminate all travel for training and conferences and conduct these utilizing available technology.
2. Paper Waste: Leave and Earning Statements should only be provided electronically.
3. Recycling in mass: This... more »

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Department of Defense

paperless air force

I know this was supposed to happen a long time ago. But, still to this day we are hand writing SGLI, signing AF Form 3545 incident reports, rip's for assignments, ETC ETC. Dont get me wrong I like the way the EPRs are going they usually arent 'lost'. Figure a way to get MPF folks a computer so people can sign via CAC.

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Department of Veterans Affairs

Electronic Calendars - No Paper Calendars - $ave MILLIONS

SAVE at least $3.7 million - Employees with computers should have to use the e-calendar built into MS Office or their system's equivalent, (MACs have iCal). If only 1/2 the Federal employees have a desk calendar costing $2.68 or more, the annual cost for calendars is at least $3,783,861 nationally.

The 2009 Census Bureau indicates there were 2,823,777 full and part-time Federal employees.

If every employee who has... more »

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Environmental Protection Agency

Install inexpensive software to measure and manage printing

Agencies usually do not measure how much paper their employees use. As a result they do not make efforts to save paper, because they often can't even quantify it. My office fills an entire room with paper every couple of months, uses it all, then places a new order when it gets low- even though it it unecessary and we could rely on more digital forms.

In university, each student had a 30 page quota per month, and every... more »

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Office of Personnel Management

Microfilm versus Paper for Database Backup

Every newspaper in the world uses microfilm as its primary backup --- and you can go to any newspaper and request a copy of a printing from 100 years ago.

The biggest concern about Databases is that they can crash. However, paper takes up huge store rooms, time and resources to create, and as far as organization is hard to keep track of (without an electronic database that is). Even if an agency possesses a hardcopy... more »

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Office of Personnel Management

MANDATE saving files in a smaller format

Saving a scanned file in a smaller format uses less space on the database, and in turn decreases the needed amount of database storage and network bandwidth.

Scanned files are automatically saved in a large size. (roughly 1.5 Megs) Furthermore, when the file is opened it has to be "unzoomed" to order to read over it. This is a waste of time and a waste of database and network bandwidth.

If it is mandated that files... more »

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Office of Personnel Management

Impose electronically monitored and enforced limits on printing

All employees should have a preset limit of pages they can print per week. This should be electronically monitored and enforced.

For example, an employee is permitted 100 pages per week. After printing 2 pages, they are prompted that they only have 98 and so on. When they reach 0, they can no longer print. The number resets the following week.

Many universities already use this system to cut back on printing costs.... more »

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Office of Personnel Management

Electronic Tracking of Hardcopy Files at the "hands on" level

Electronic file tracking needs to go beyond the "production" level. I.e. its great that the supervisors and managers can check a database to see where a file is in order to make production reports --- however, this does not help the employees who physically touch the file.

This creates serious blind spots in security, accountability and also pay roll. In the event that a file is "lost," not only is there a security issue... more »

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Office of Personnel Management

Keep Electronic Files --- Electronic. Reduce Shipping costs.

A large portion of my job involves printing files from an Agency database just so that I can ship them to a seperate office in a different state, with access to the same database.

Unnecessary.

The process of printing emails, .pdfs, documents etc just to group them into a manila folder and inventory them into a storage room needs to stop.

It is much quicker, more productive and efficient to use the electronic point... more »

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Office of Personnel Management

End the print - scan - print, cycle

It is unnecessary to print a file only to send it to another office where they scan it and input it into their system --- and then print it to send to another office, and so on and so.

This process can be just as easily done through email attachments or file server databases. The issue isn't utilizing new software --- but rather, mandating the use, by all employees, of current software.

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Department of Defense

E-Readbooks for Senior Officials

At nearly every military command or defense agency I have worked for, every night watch floors and staffs set to the task of printing hundreds of pages of documents for executive readbooks. Most senior officials only have time to review a fraction of the documents, which are subsequently shredded. This wastes reams of paper and thousands of dollars in labor costs. These documents are already posted online and are readily... more »

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Office of Personnel Management

STOP Documenting Documents

There is no need to print out paper receipts of electronic file transfers. This is common practice in most mail rooms, HR and filerooms. Everytime a piece of mail, file, personnel record or anytype of electronic file is moved or updated, a paper receipt (or some variation) is printed for either the supervisor's or empoyees record.

It is important to document the transaction --- however, this can just as easily be backed... more »

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