Receive faxes via secured email: If the tax payer or their representative were able to fax directly to the Specialist's/Gov't Representative via the Specialist's email address, costs of paper would decrease, a savings in man hours spent contacting the representatives to request the faxes again due to non-receipt of the info., and a better customer service oriented agency with a quicker response time.
To save paper and allow us to work most efficiently, we could install software that would permit faxes to be sent directly to our e-mails. Foremost, this would facilitate the President's telework initiative as it would permit the receipt of faxes through e-mail. This software would also save us from printing faxes into hard copy and allow us to have electronic versions of the documents that would permit us to store... more »
In the early days of SSA, there were huge ribbon-style printers that received the daily print traffic. This printed hundreds of sheets that were manually torn apart and given to the appropriate person. This required excessive time, resources and manpower. Then someone had the great idea of a computer program (autoscup) that took all of the print jobs and converted them to a text file that could be emailed to any employee.... more »
JPL has a contract for renting large copy machines. Our 4 story building alone has approximately 8 large copy machines, plus numerous network printers, faxes, and pdf scanners. The large machine hardly gets used anymore. You can now email presentations and people bring their laptop or ipad and have the presentations electronically, and you can present via projectors or TV's plugged in. Now we no longer copy large... more »
It's called email.
We all have it.
It's easier than faxing --- and uses 0 sheets of paper.
Nix the fax machines already.
We waste millions of dollars in copier, fax, and scanner time and supplies every day because one machine requires face-up input, while another requires face-down (resulting more often than not in 150 copies of nothing whenever someone uses a machine with which he or she is not familiar). Either make a rule that as machines faze out of the system, the replacements are all either face-up or face-down units, or post large,... more »
Prior to working for the federal government, I spent approximately five (5) years employed in the private sector. A growing practice was the implementation of faxmail. The idea is simple: an individual is assigned a phone number, and when he/she receives a fax, it goes directly into his/her email inbox. With the goal of creating a paperless work environment, the receipt of an electronic fax will create an instant savings... more »