Showing 23 ideas for tag "electronic"

Department of Veterans Affairs

Electronic law/reference libraries

It would save considerable money if all General Counsel offices across the federal government stopped using printed refernece materials. These are all available electronically -- both the most up-to-date versions and prior versions. In order to allow attorneys the portability of a book, however, one option would be to purchase several e-reader devices (such as a Kindle, Nook, or something similar) that would have subscriptions... more »

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Department of Homeland Security

Electronic Invites

As a secretary for the US Coast Guard District Thirteen Commnader we receive a lot of meeting/Change of Command/Event invitations. We also send out invitations for change of commands, local event, etc. The last year our office has used electronic invitations for most of our events. The process we use is the web page of the AFIT/SC, Air Force Institute of Technology, Communications Directorate. Email: einvitations@afit.edu.... more »

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Department of the Treasury

Eliminate Paper Tax Processing Utilizing Treasury Lockbox Banks

While great strides have been made recently to get more folks to file online (which substantially reduces labor costs for the government), there's no reason why the remaining paper filings (of which there will always be some) couldn't be digitized by lockbox banks (or the Federal Reserve) servicing the IRS. Since these banks are already processing remittances for deposit, why not have them digitize filings so that they... more »

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Department of Veterans Affairs

Office Energy Policy

Mandate that each office has a responsible energy policy.

Even bathrooms at federal buildings use a lot of water when toliets are flushed. The amount of water used per flushed could be decreased.

Lights do not need to be left on all the time. The office could install motion detectors that switch power off of lights (or electrical outlets) 2 hours after movement has stopped. Items still plugged into an outlet... more »

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National Aeronautics and Space Administration

Eliminate or Reduce Hardcopy Distribution

Eliminate requirements for hardcopy presentations and travel authorizations when electronics versions can be distributed. Also eliminate the numerous hardcopy fliers that are distributed, esp. to those employees that have access to online versions. As an example, for an installation of 10K employees, conservatively assuming an average of 3 fliers per week would mean a savings in paper of over $10K per year. Besides toner,... more »

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Department of Transportation

Too much Paper So little Time

I can think of more than a few ways we could reduce paper in our work environment with regard to FOIA. I believe I would make one or two copies instead of making four copies of the FOIA responses or as you said, "send it via email" to the appropriate parties. However, I notice when I view edits it makes more sense to see it when it's tangible when you can sit and discuss your changes and edits.

The wonderful part... more »

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Department of Homeland Security

Stop Minting Penny and Nickel

Call it the Small Change Act, the most a person would ever have to contribute on a single transaction would be 9 cents.

I once read that the cost of making the penny and nickel, both outweigh the actual value of the coin.

My proposal is similar to what some banks are starting to offer, in a keep the change program.

On all *CASH* purchases, the total price, after sales tax, would be rounded up to the nearest amount,... more »

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Department of Homeland Security

Hours Spent On Paper Work - Man Hours Initiative (MHI)

Too many man hours are spent on paper work. We have many systems that help streamline this, however, they are still time consuming within their own right, and still produce duplicate and triplicate copies.

I understand that we need accountability and record keeping, but we need to develop a system and change the forms process to combine forms or increase the electronic the use and access of filing systems.

Consolidated... more »

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Department of Energy

Change NEPA requirements to better incorporate electronic media

Council on Environmental Quality should change their NEPA requirements to embrase and incoroporate the streamlined use of electronic media for the NEPA compliance process. The EPA and all agencies are laging behind the public in their use of the internet and CDs for distributing NEPA documents and for the general submission of comments from the public. The public now uses electronic messages more often to comment on... more »

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Social Security Administration

workstation replacement schedule

Currently, the SSA network is one of the largest in the world with over 75000 workstations. The current replacement schedule is every 3 years. While some critical functions may need the most up to date equipment, that is not true for the vast majority of staff. Electronic equipment continues to become more reliability with each new generation. By increasing the replacement schedule for SSA's and other agencies' equipment... more »

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Department of Defense

Electronic Medical records

I think we should track records like banks track money. Each branch should be given a routing number, and each medical facility should be given account numbers. The account numbers should be given based of the facilities respective branch (1-Army 2-Marines 3 AF, etc,etc). All paperwork should be electronically filed, and only printed at the members request on an as needed basis (at a small fee). This could save money... more »

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Department of Health and Human Services

Electronic Workflow - Yes, This Includes You Accounting!

Given both the volume of transactions and logistical challenges inherent in the movement of paper forms through the Government, the Government should implement Electronic Workflow. Electronic Workflow will allow users to request business transactions and have them routed for review and approval based on the agency's policies and procedures.
The system can be configured to determine the approval path based on attributes... more »

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Legislative Branch

Convert old paper docs to pdf format/reduce real estate holdings

A good portion of government office real estate is taken up by paper documents storage. In addition to implementing electronic documents today, we need to capture information on paper documents generated before electronic means were available. Machines are now available that rapidly convert nonbound documents to PDF format. Recommend mass-purchase of such equipment for manned agency libraries government-wide. Suggest... more »

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Legislative Branch

Eliminate Presidential Libraries

Stop establishing presidential libraries in favor of electronic and mass storage. There is no need to have libraries all over the place, to have facility and staff costs for each president. By condensing you can save a lot of money. Instead create electronic archives (which they already do) donate to the smithsonian and utilize a larger storehouse for things with less value.

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