Showing 22 ideas for tag "save paper"

Department of Health and Human Services

Eliminate paper receipts

For GSA smartpay charge cards, paper receipts are required to be maintained for three years in folders organized by reconciliation date. Additional paperwork is also required for many purchases. Most of my receipts are now electronic, and I end up printing out the receipts for the folder. I have asked the purchase card program officials if we could switch to keeping only electronic receipts (avoiding the redundant... more »

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Department of the Interior

email printing requirement

We are currently required to print almost all of our emails. Although it is useful to print some emails, it seems extremely inefficient and wasteful to print every email. Furthermore, this rule seems outdated and is not likely followed by most employees. Allowing employees to electronically file their emails rather than print them would save the government money and reduce our negative impacts on the environment.... more »

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Department of the Interior

Paperless Time and Attendence in Quicktime

Make time and attendance paperless. In the FWS and many other agencies we use Quicktime to process time and attendance. However, we are still submitting hard copies of our timesheets and leave and compensatory time requests to supervisors and timekeepers. It would be nice if we submitted everything electronically, Quicktime has the capability of doing everything. In our office alone it would save a huge burden of... more »

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General Services Administration

Reducing GSA's Carbon Footprint.. One Federal Tenant At a Time.

Each year GSA surveys thousands of federal employees in federally owned buildings and leased space. GSA accomplishes this through the use of the Tenant Satisfaction Survey. Currently, GSA offers two venues for federal tenants to complete the survey: paper and electronic (on-line). In order for the tenant to complete the survey on-line he or she must still have a paper survey with a special code to enter into the website.... more »

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Department of Homeland Security

Faxmail

Prior to working for the federal government, I spent approximately five (5) years employed in the private sector. A growing practice was the implementation of faxmail. The idea is simple: an individual is assigned a phone number, and when he/she receives a fax, it goes directly into his/her email inbox.

With the goal of creating a paperless work environment, the receipt of an electronic fax will create an instant savings... more »

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Department of Health and Human Services

CFRs - Save Wasted Paper, Printing and Distribution time

Ever year we receive stacks of updated CFRs (Code of Federal Regulations). These need to be printed, trucked to us, stored and distributed. Then, the old ones need to be recycled. We should be able to access the latest CFRs on line, rather than printing out copies for everyone. People could probably more easily find the information they need by searcing on line, and could print out any sections that they need to have... more »

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Department of Labor

Mine Inspection E-Reports

Currently, every mine inspection has a paper copy prepared that includes notes, photos, citations, health notes, and various attachments. These components are all electronically generated except for the notes and health notes. The notes and health notes could be scanned into a PDF format and all other components added to the file. This would save hours per inspection as well as copying, filing, mailing, and lost materials.... more »

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Department of Veterans Affairs

Superior Performance Award-eliminate copy of rating to process

Justification in VA Handbook 5017 Part I Appendix A requires a "complete copy of the employee's performance appraisal or proficiency report...including if submitted, a copy of the employee's self-assessment" to process an Superior Performance Award. Suggest with the new electronic Official Personnel File (eOPF) being implemented and the Performance Appraisal/Proficiency now being scanned into the employee record that... more »

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Department of Defense

E-Readbooks for Senior Officials

At nearly every military command or defense agency I have worked for, every night watch floors and staffs set to the task of printing hundreds of pages of documents for executive readbooks. Most senior officials only have time to review a fraction of the documents, which are subsequently shredded. This wastes reams of paper and thousands of dollars in labor costs. These documents are already posted online and are readily... more »

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Department of Justice

Bureau of Prisons Call-Out/Change Sheets

Institutions print out call-outs / change sheets for inmates to view every day. One copy may contain up to 25 pages of entries. As many as 75 copies are made each day for posting in various areas for inmates to read. This accounts for as much as 13125 pages of printed material for one week at one institution. If you two side print the document, it still amounts to 6563 printed pages of material per week for one institution.... more »

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Department of Homeland Security

Save Paper by Using DynaComm/Elite Printing Scripts

Install DynaComm/Elite printing scripts on every computer that uses this software. The default print button prints out one screen per page and uses only about one third of a piece of paper. This wastes ENORMOUS amounts of paper when having to print out lengthy criminal records, etc. It is possible to fit up to three screens on one page using scripts. Some printing scripts already exist, but they are not readily available,... more »

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Office of Personnel Management

Eliminate multiple mailings for background checks

All Federal employees undergo checks of the accuracy of their applications. For most employees these are carried out by the Federal Investigative Services of OPM. That office mails a computer readable form to the person given as a reference by the employee.

For almost all employees, the same reference is contacted to verify more than one item, such as multiple previous employers or multiple previous residence addresses.... more »

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Social Security Administration

Discontinue automatic shipments of forms and pamphlets

Dated 7/29/11: Yesterday, a case containing 2,000 SSA-827 (Authorization to Disclose Information) forms was automatically shipped to our office in Downtown Columbus, Ohio. Our stockroom already had 16,700 forms in boxes and additional 47 100-ct packages. After adding another case of 2,000 SSA-827 forms, the new total is now 18,700. If each one-page form cost $0.015, the total cost of 18,700 forms is $280.50. That's just... more »

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