SAVE Award 2011 Ideas

Reform the Combined Federal Campaign: eliminate paper waste and tremendous cost of personnel oversight by conducting the campaign across the federal government using solely the e-giving system. Donors could search charities online and complete electronic pledge forms, thereby eliminating the costs associated with printing thousands of each. This would also drastically reduce time and costs associated with preparing... more »

By scanning and posting copies of reports on line (i.e., H: drive) for Resident Posts (RP's), rather than copying and mailing; it would save the cost of paper, postage, toner, and equipment wear-and-tear. In addition, scanning rather than mailing reports would save many man hours (labor costs), as well as preparation time for mailing. On the receiving end, it would save labor costs by eliminating the amount of filing,... more »

As a complement to the Electronic Official Personnel Folder system- rather than having me print out each document to provide to my Administrative Officer, they should be able to access all of my information so that a paper copy is not required at my office for each document.

Additionally, leave forms should be able to be submitted online with the use of electronic signatures rather than printing these out every time.

We should pass a law to stop printing W-2s and have them available electronically. If employees or agencies really need them we should charge a fee, except in the cases of handicap or extreme exception.

Closing documents are currently in paper form and require hand signatures. This often requires the expense of overnighting the documents to the owners. If you have people in different offices working on a project, that involves more overnighting documents. Keeping the documents in paper form also makes it harder to track down documents. Allowing all parties to digitally sign and email documents would speed the process... more »

Recently the Office of Head Start launched its Head Start Enterprise System (HSES). It's a great green tool for OHS and its grantees, allowing us to share files through a singular source.

I propose a similar tool for the Office of Grants Management. Rather than mailing hard copies to the Regional Office, grantees can simply upload documents for OGM to archive accordingly. This would reduce filing, use of stationary,... more »

All documentation within our systems should be electronic, as it allows us to better manage, organize, store, transport and replicate information. We will save a lot, by implementing this initiative completely. With the production of large amounts of documentation there is a lot of overhead.

Agencies must supply not only the printers but all the parts to maintain them – along with service contracts and of course, paper.... more »

Stop printing The Internal Revenue Bulletin covert it to a PDF or email it to Employees. In my unit we get the Internal Revenue Bulletin every week. I do not need it for my job because I do not deal with advance tax law. My units Internal Revenue Manual which has a less changes then the bulletin is available on-line. It would also cut time into searching for tax law information.

Update: It is on-line at http://www.irs.gov/app/picklist/list/internalRevenueBulletins.html... more »

Instead of mailing multiple reminders to veteran and military patients pateints, the organization can email or phone the appointment reminders. This will not only cut down on postal costs but paper costs too. The automated reminder system will be sent via email or phone whichever is preferred by the patient. The preference will be specified upon registration into the health system.

We print and mail all bills or collections due to the government. Many of the people who receive bills from the government are people who due routine buisness, permit holders for example. If the government did EBills, then billees could get electronic bills, saving money and efficiency... especially since more and more people are embracing electronic billing through their banks.

Eliminate IDRS CC TRPRT it is a waste of paper and time. I can not tell you how many times I have executed this command code and received a packet of information that I could get electronically.

Less Energy to make paper out of new trees then to recycle.

Some agencies in DHS are using paper-based performance reviews. This is time-consuming and resource-wasting. At the mid-cycle and annual reviews, signature pages must be printed and inserted into the Performance Plan and Appraisal, which is then PDF'd and stored in several places.
DHS had an e-performance system but it didn't work well and was removed. We need an online system to reduce paper waste and improve efficiency.... more »

Border Patrol could streamline processing and reduce resource usage through implementation of processing with electronic Alien Files, electronic Transmittal and Routing Slips, and electronic Memorandums. Adobe Acrobat Pro which is already available at some Border Patrol Stations could be used to create and edit these documents.

a. Electronic Alien Files/ Supervisor Mark-Ups: In e3 processing system agents can save... more »

It seems as though every time I go to a training class, I get a large plastic binder full of paper that is destined to sit in my filing cabinet unused after the class is over. In the worst case scenario, it's just a printout of the Powerpoint slides with some space on the side for notes. This seems ridiculous when it would be much easier to e-mail students the .ppt file. In any case, the binders seem outdated, and I think... more »