Scan documents for long term storage instead of having rows and rows of hard copy files taking up space. Use electronic alphabetizing software to organize files, instead of using manual labor to file.
By using scanners verses a fax machine we can eliminate the need to create cover sheets and the copying of original documents by directly scanning them into an individual’s personal file.
The documents would be able... more »
It is unnecessary to print a file only to send it to another office where they scan it and input it into their system --- and then print it to send to another office, and so on and so.
This process can be just as easily done through email attachments or file server databases. The issue isn't utilizing new software --- but rather, mandating the use, by all employees, of current software.