Showing 6 ideas for tag "records management"
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Environmental Protection Agency

Reduce Costs Associated with Storage of Paper Files

Agency-wide, EPA is spending in the neighborhood of $1,000,000.00 per year to store paper records. EPA Region 3's portion of that overall cost is approximately $75,000.00 annually (7.5%). While we cannot reasonably expect to reach a paper storage cost of $0.00, I believe the federal government as a whole could realize significant savings through a presidential or congressional mandate stating that electronic records... more »

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Department of the Interior

E-Surnaming

Surnaming is a process used within DOI to provide version control as important documents are circulated through the Department for editing and review by Department officials. I believe this process is a vestige of days gone by. As it currently works, surnaming requires one individual to hand carry the document to the next office for review, then incorporate the hand edits made to the document and reprint the entire... more »

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Department of Housing and Urban Development

Construction Ducuments Digital Vault, Division or Bureau

PROBLEM: typical Construction Documents Sets (like drawings, specifications, contracs, bid packages, etc.) are very large and heavy weight in nature, consuming a lot resources and money from the agencies & customers.

SOLUTION: to establish a centralized Digital Vault, so all sets can be submitted, saved & shared in a digital manner, reducing cost of production, cost on filling, shorting access time to all their users,... more »

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Department of Veterans Affairs

digitize microfilm and microfiche

Currently we have to routinely refer to the microfiche and microfilm records. Our microfilm has 270 pages of records per slide. A machine to photo these is relatively inexpensive. By taking snapshots of whole pages, a specialist could easily navigate through the years and records and save a ton of time.
Setting up the file structure would be easy, as the labels would match the years and organized structure already... more »

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Environmental Protection Agency

Records Management

Streamline records management requirements so that only signficant documens are retained in hard copy. Currently, we are required to label EVERYTHING even 'non record' records (waste of time, labels, and storage), rather than making a clear distinction about what is important and what is not. In addition, many files can be retained in a well managed electronic record system - currently we are required to print and retain... more »

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