Showing 8 ideas for tag "records"

Department of Transportation

Save the Paper: Annoy Electrons Instead

We all tend to use a lot of paper, which costs money and clogs up the environment - and much of it is completely unnecessary. Most of us use databases every day, which can be used to house the documents we need without printing, yet many of us insist on printing anyway. The National Archives has put forth the requirements of record keeping (see "Agency Recordkeeping Requirements"), which tell us only that we must keep... more »

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Department of Commerce

Hardcopy duplication costs for litigation

Our agency, much like others, experience significant litigation consisting of thousands upon thousands of pages of agency record. We are tasked to supply both hardcopy and electronic submissions. Hard copy duplication costs are hundreds to thousands of dollars for each case. As most agency records reside in electronic format or in an electronic records/document management system, providing only electronic record via... more »

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Department of Defense

DoD Medical E - Records

The DoD/VA are supposed to have a completely paper free medical program but we use/abuse more paper than anyone else. Currently, it costs between 6-8 dollars on just SUPPLIES to see a routine patient. If the patient has a longer appointment, multiple problems or has more questions, the price can jump to 12-15 per person. These numbers are actually very generous. Patients always need handouts, lab results and other items... more »

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Environmental Protection Agency

Reduce Costs Associated with Storage of Paper Files

Agency-wide, EPA is spending in the neighborhood of $1,000,000.00 per year to store paper records. EPA Region 3's portion of that overall cost is approximately $75,000.00 annually (7.5%). While we cannot reasonably expect to reach a paper storage cost of $0.00, I believe the federal government as a whole could realize significant savings through a presidential or congressional mandate stating that electronic records... more »

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Department of Homeland Security

Electronic Records Archiving for all agencies

I propose switching to a fully electronic system for archiving paper forms. I recommend that Records Management policies should be redesigned with the intention of storing only electronic versions of the required documents, with a single electronic archive storage system for each agency. Network storage space is cheap, and offers numerous benefits over hardcopy storage:
•Low cost - Depending on scanner capability/settings,... more »

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Department of Veterans Affairs

digitize microfilm and microfiche

Currently we have to routinely refer to the microfiche and microfilm records. Our microfilm has 270 pages of records per slide. A machine to photo these is relatively inexpensive. By taking snapshots of whole pages, a specialist could easily navigate through the years and records and save a ton of time.
Setting up the file structure would be easy, as the labels would match the years and organized structure already... more »

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Department of Veterans Affairs

VA Medical Records - Release of Information veterans records

The Release of Information method of printing out requested information on paper is time-consuming, expends high costs in paper, printer toner and printer useage costs and parts, (fusers, photoconductor kits, etc.), on leased printers.

My solution to cover all patients, including homeless veterans:

It would much easier to fulfill those records requests on CD or DVD rewritable disks with password protection just as... more »

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