Showing 28 ideas for tag "email"
kudos icon +

Department of Health and Human Services

Irrelevant emails sent to all NIH staff

Several emails regarding scientific medical research conferences, lectures, meetings, etc. are sent daily to all 30,000 NIH staff regardless of whether they are scientists, IT professionals, or administrators. While a few of these emails may occasionally be of interest to non-scientists, it would be helpful to allow staff to choose whether they want to receive science-related emails or not. We also receive invitations... more »

Voting

3 likes
Active
kudos icon +

Department of Homeland Security

discourage useless and lengthy email footers

Courts have yet to find that an email footer claiming privilege and confidentiality, when attached to every email sent by an employee, guarantees any additional protections to the use and dissemination of the email. However, a significant percentage of the federal workforce attach these unnecessary and unwieldly footers to every email, wasting time when the emails are read and ink and paper when they are printed. A... more »

Voting

8 likes
Active
kudos icon +

Department of Veterans Affairs

Eliminate mail reminders of appointments for patients

Instead of mailing multiple reminders to veteran and military patients pateints, the organization can email or phone the appointment reminders. This will not only cut down on postal costs but paper costs too. The automated reminder system will be sent via email or phone whichever is preferred by the patient. The preference will be specified upon registration into the health system.

Voting

15 likes
Active
kudos icon +

Department of the Interior

Revise the printed email policy

IT security policy requires every employee to print and file a paper copy of every work-related email. Requiring on and off-site electronic back-ups of email files provides better security for the records and would save the government millions of dollars per year, as well as hugely reducing paper waste from government offices. The current policy is expensive, out-dated and as non-green as possible.

Voting

4 likes
Active
kudos icon +

Department of the Interior

email printing requirement

We are currently required to print almost all of our emails. Although it is useful to print some emails, it seems extremely inefficient and wasteful to print every email. Furthermore, this rule seems outdated and is not likely followed by most employees. Allowing employees to electronically file their emails rather than print them would save the government money and reduce our negative impacts on the environment.... more »

Voting

3 likes
Active
kudos icon +

Department of the Treasury

SF50 Updates to Email/Discovery

Save Millions and improve Quality and Customer Service by 100%. SF50's are required inside the IRS for almost everything that happens to an employee. Most importantly the SF50's are used any time a employee is moved and may be completed for certain details. Currently email addresses and the Discovery Directory are not updated for some time after the changes are made this makes it extremely difficult to locate employees.... more »

Voting

3 likes
Active
kudos icon +

Department of Defense

Disallow email attachments

The DoD has provided network storage for every employee. Everyone has access to information on how to use this storage area for individuals or small groups. Programs within private industry that do business with the DoD or contract to support the DoD have access to DoD sponsored tools or program sponsored sharing websites. No email attachments should be allowed. If someone needs to gain access to information in a... more »

Voting

2 likes
Active
kudos icon +

Social Security Administration

Save Computer Drive & Email Space with Expiration Dates

If there were automatic expiration dates on emails sent out by management/supervisors, etc., it would help clear virtual space on the computer email and drives, thus maintaining a lower memory/storage and speeding up the computer's applications.

Many agencies have a time-retention timeframe requirement for people holding onto Personally identifiable information contained in emails and old work.

This would also lighten... more »

Voting

3 likes
Active
kudos icon +

Office of Director of National Intelligence

Enterprise Email

Currently, every armed service and organization within the government hosts their own email services to thier employees. I propose a single enterprise email account system for government employees and it should be web-based for accessibility anywhere in the world.

This would significantly reduce cost by eliminating individual email servers maintained in all services, agencies, and other organizations.

Intelink offers... more »

Voting

5 likes
Active
kudos icon +

Department of Defense

Eliminate ability to "Email All"

If I had a nickel for every worthless email I received sent to everyone in the organization I’d retire this year a wealthy man. Email “spamming” everyone in an organization with perishable information is a common practice used multiple times a day (weather warnings, bake sales, employee training classes, etc.) by countless individuals. While practical in very specific cases, this ability should be restricted to Directors/Commanders,... more »

Voting

8 likes
Active
kudos icon +

Department of Veterans Affairs

Give Veterans the choice to receive notices via mail or email

When a Veteran applies for benefits, give them the option of receiving notices via email or "snail mail". This would save a ton of money in printing, mailing, and labor. If the Veteran wants a paper copy, he/she is perfectly capable of printing the email.

I am a Veteran working at a Regional Office, I am part of the VR&E Program, and I still receive mail at my home. It is such a waste when, at the very least, it could... more »

Voting

6 likes
Active