Showing 3 ideas for tag "efficient records management"

Environmental Protection Agency

Online reporting, not hard copy, for new regs

I work at the EPA, and some of our new regulations, such as the air regulation called NESHAP Subpart HHHHHH, affect thousands of small businesses like auto body shops. Those regulations require businesses to send in standard forms such as Initial Notification letters. Right now, we have them send these in on paper, which results in a flood of snail mail letters. It's very time consuming for us to open all that mail,... more »

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Department of Defense

Duplication of effort records management

I work for the Department of the Navy. Our organization has a policy to print and scan, then shred all of our contract documentation for records management. This is a duplication of effort since the information is also available on the Electronic Document Access (EDA) Website. Scanning these documents creates a document that is unusable for other electronic purposes such as reusing the information (cut and paste) after... more »

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Department of Veterans Affairs

digitize microfilm and microfiche

Currently we have to routinely refer to the microfiche and microfilm records. Our microfilm has 270 pages of records per slide. A machine to photo these is relatively inexpensive. By taking snapshots of whole pages, a specialist could easily navigate through the years and records and save a ton of time.
Setting up the file structure would be easy, as the labels would match the years and organized structure already... more »

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