Department of Agriculture

document transfer and PII

In an effort to save money by relying less on mail we are trying to use digital documents when possible. Our ability to do this is significanlty impaired by our scanners since they scan to email, via the email server, without encryption there by preventing the scanning of "personally identifiable Information". All scanners should be setup to allow them to scanner directly to an individual computer on the local network so the documents can be encrypted and then emailed securely. This problem isexacerbated by the information that we are required to protect. Inorfmation that can often be found by openning the yellow pages. This too needs to be re-visted and adjusted.

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Idea No. 530