Department of Homeland Security

discourage useless and lengthy email footers

Courts have yet to find that an email footer claiming privilege and confidentiality, when attached to every email sent by an employee, guarantees any additional protections to the use and dissemination of the email. However, a significant percentage of the federal workforce attach these unnecessary and unwieldly footers to every email, wasting time when the emails are read and ink and paper when they are printed. A presidential memorandum discouraging the use of disclaimers like the one pasted below should be issued immediately. Thank you.

 

This communication, along with any attachments, is covered by federal and state law governing electronic communications and may contain confidential and legally privileged information. If the reader of this message is not the intended recipient, he or she is hereby notified that any dissemination, distribution, use or copying of this message is strictly prohibited.

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Idea No. 1084