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Department of Housing and Urban Development

Use Electronic Copies instead of Paper Copies for Correspondence

The agency that I work for generates a lot of letters/correspondence. For every original letter sent out, at least three or more agency copies need to be made. Instead of a Program Assistant making three copies of the original letter and mailing or routing the copies, the Agency should use the Scanning function built into the copiers, which allows the letter to be scanned and e-mailed to agency staff right from the copy machine. In the same amount of time it takes to make a single copy, the electronic copies could be sent/e-mailed to agency staff. By doing this, the agency could save time, money, postage, paper, and the environment, all at the same time.

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Idea No. 16866