Environmental Protection Agency

SCAN AND STORE CERTAIN CONTRACTS DOCUMENTS

SCAN AND STORE CERTAIN CONTRACTS DOCUMENTS - INSTEAD OF STORING PAPER FILES. Save precious facilities space by eliminating tons of paper files when possible, in Contracts. Setting aside the argument for a paperless contracting environment, in Contracts we are using a massive amount of storage space for unsuccessful offer document and legally closed out contract Files. Let’s start there and get those scanned and stored electronically. This practice would save $$$ on leased space, would be more secure than sitting on a shelf collecting dust until years later when it can be destroyed, and would allow for “true” document management because electronic data bases are more easily tracked.

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Idea No. 464