Department of Health and Human Services

Eliminate paper receipts

For GSA smartpay charge cards, paper receipts are required to be maintained for three years in folders organized by reconciliation date. Additional paperwork is also required for many purchases. Most of my receipts are now electronic, and I end up printing out the receipts for the folder. I have asked the purchase card program officials if we could switch to keeping only electronic receipts (avoiding the redundant printing), but I was told this was not allowed under current rules. I recommend changing the rules to allow receipts to be kept in electronic form. This will save paper, save file space, and allow for easier backup of government purchases.

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Idea No. 1317