We are required to submit vehicle mileages for all GSA vehicles on a monthly basis. In our office of approximately 80 employees, we currently have 26 GSA vehicles. The Vehicles are usually in the field when the email request to retrieve mileages goes out.
It seems like there should be a way to capture the mileage without involving so many employees because whenever fuel is purchased using the fleet credit card, the odometer reading is required before the transaction can be completed. If the mileage could be recorded using the information submitted via the fleet credit card, additional time and costs could be avoided.