Right now most of our business processes are manual and paper based resulting in literally thousands of person-hours being wasted on error prone data entry and paper shuffling. We spend millions of dollars procuring and maintaining, old, antiquated, and overly complex systems that can be replaced with new, cheaper, and easier to use web based systems. Do you spend countless hours updating/managing spreadsheets, entering... more »
Many small steps would save energy, paper and resources, and ultimately millions of dollars. We need U. S. Gov guidelines, training and education to insure that every U. S. employee: 1. Minimizes printing of documents 2. Prints & copies using both sides of the paper where printing is necessary 3. Adjusts thermostats higher in summer and lower in winter to specific guidelines 4. Turns off lights, or better yet, install... more »
Currently each arriving traveler to the US must fill out a paper US customs declaration form and provide the necessary information to insure that travelers are complying with the U.S. Customs, Agriculture, and Currency laws and to allow US Officials to figure out and collect the right amount of duty and tax. The current estimated burden associated with the collection of this information is 4 minutes and only ONE written... more »
When being billed for services from other federal agencies, we receive hard copies in the mail of Treasury Form 7306 - the billing statement to support the billing via the Intra-Governmental Payment and Collection (IPAC) System. Instead of receiving these via the mail, there should be an online mechanism to download these directly and save electronic copies of the statements. Or, at least there should be a way to minimize... more »
Eliminate printing and signing word documents by using the ApproveIt add-in across the DOD. I believe the Army has already implemented this, but not the other services. The ApproveIt add-in allows a CAC enabled signature on MS Word docs, rather than just the picture embedded that is inherint to MS Word. By using this add-in, signatures can be verified, can't be falsified and documents can be digitally signed vs printed... more »
Provide IT departments tablet units, such as Cisco Cius, Apple IPAD, Samsung Galaxy or Blackberry Tablet units which may be used to load presentation and other meeting materials on to stop the use of handouts in meetings. Tablets with wireless capability not only eliminate the handout paper, but also the note taking papers which either clutter desks or fill recycling containers.
Every time I passed by the recycling bin next to the office printer, I often see piles of paper in there that are not documents from work but rather the pages with people’s name and the document’s title. This is such a waste of ink and paper because most people just throw them away. I suggest adding an option as we print from the computer where we can choose whether we want that first page of our name and document’s title... more »
In addition to buying duplexing printers, operations staff should be directed to set most printers to automatically default to 2-sided copying. Most copy jobs can be 2-sided but it takes time and effort to manually change each copy job to 2-sided and people forget. Users could still manually change to single sided if necessary.
All governmental organizations either currently have or are in the process of activating a SharePoint online Virtual Work Environment (VWE). More impetus needs to be placed on activation and utilization of these environments in an effort to truly 'do more with less' as well as creating a capability to implement their mandated telework capabilities and paper work reduction mandates. This one system will allow every organization... more »
Currently for credentialing and privileging purposes, all licenses must be verified before completing an application which is usually done online as primary source verification which is acceptable by the Joint Commission. Then within 5 days a written license request has to be mailed. Usually the state licensing boards require a fee, some as high as $50 per license verification. And our office has never gained any additional... more »