Every quarter the SSA employees publish Oasis, a magazine distributed internally for the employees of the Social Security Administration. It is packed with information on the changes within the organization; however, this magazine could be published via the intranet instead of spending the money to print, ship, and distribute the magazine amongst the employees. I don't know if other agency have such publications, but ...more »
Currently, policy requires that Publication 1 and Notice 609 are sent with the initial contact letter and the appointment confirmation letter during an examination. If these letters were rewritten to include the highlights from the Publication 1 and Notice 609, and then add a reference to the IRS website and the publications online. This would eliminate about four pages of material in every exam, and would only require ...more »
Two weeks ago I sent a Center-wide email recommending individuals not involved in information technology, cancel their GSN (Government Security News) print magazine subscription (a gov’t IT-related publication) by calling the Subscription Office's phone number which was buried in the back of the magazine. If hundreds or thousands of FDA or HHS or US gov't-wide employees cancel these oftentimes mis-targeted publications, ...more »
Thousands of SSA facilities receive a variety of publications that are not read or used. To reduce costs associated with producing these documents, FedEx shipping charges, and to reduce waste, begin eliminating certain automated paper publications to SSA facilities. (Examples: Annual Statistical Supplement to the Social Security Bulletin (200+ pages), SSI Annual Statistical Report (75 pages), and Social Security Programs ...more »
The fee-for-service model for publishing that was put into place at the USGS in 2006 has been a complete waste of time for publishing staff, the scientists we serve, and the overworked financial staff who have to administer this highly inefficient and poorly thought-out system. Countless hours are now wasted creating estimates, recordkeeping, billing, and constant arguments over the cost of a product or service; plus, ...more »
At this location, we pay a Contractor $150,000+ per year to write, edit and publish a four-color print publication. A significant amount of this cost goes to the printing of the publication for a very limited audience. Publications such as these should be made available only as PDF files with no hard copies printed commercially. As a side note to this, if an activity wants to publish hard copy documents such as this, ...more »
Do not provide hard copy printed items when the item is available online. Every item provided by the government printing ofice should adhere to this. All regulations and instructions should be made available online. There are many private printing companies. If individuals want printed copies of things, they should pay a private company to produce it for them. The government should not be in the business of putting ...more »
Drastically reduce the glossy brochures, posters, and magazines that agencies use for promotional purposes. We shouldn't be in the adverstising business. Agencies that have Communications Offices shouldn't also have Publications Offices. Those that are not necessary in paper form could be put online for access.
For the FS - there should be a nationwide change to publications that look the same - one template for recreation newspapers, one template for 11x17 tri-fold brochures, 1 template for 8x11 tri-fold brochures, 1 template for interprative signs, etc. Hours of time is spent updating publications, devising layouts, etc. And no one forest has a brochure that looks like another forests/grasslands. Sometimes pubs don't even ...more »
USGS has separate data systems for project descriptions, publications, biographical web pages for scientists, peer review and highlights. These systems do not share information that is required by multiple systems. All require citation information for publications. If they were all synchronized, and one fed information into the others, the information could be entered once (saving time and effort), could be kept more ...more »
Sell advertising on government issued publications to defray the cost of printing and mailing.