Environmental Protection Agency

Paper reduction when reviewing documents

Most of us on a daily basis review documents where we have to submit comments. It is frustrating to see upper management still doing handwritten comments to documents, which entail making copies of the documents and in most cases faxing the documents (more paper). This goes back and forth until a final document is agreed upon. There is no need for this unnecesary waste of paper and energy, when we all have Word or Wordperfect... more »

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Department of Veterans Affairs

Urgent CT scan Vista display board

During a normal work day radiology request are flying off the printer to be done urgently or to be scheduled. If the ER or inpatient request needs to be done right away for CT scan, a lot of times it may be overlooked. The provider who placed the order must contact CT scan to get the scan done right away. For some reason we cannot split up the urgent scans from the routine scans to different printers. Also the idea was... more »

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Department of Commerce

Predecisional Involvement of Union at the Branch Level at NPC

Notification to the Union of all BC-290s issued in the branch - this issue has come up in the Labor Management Communications and Training Workgroup that I have been attending. When discussing pre-decisional Union involvement in management decisions, I brought to the group's attention that although this should obviously be done in many upper management situations, it would be a more effective change at the branch level.... more »

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Department of Health and Human Services

Electronic Workflow - Yes, This Includes You Accounting!

Given both the volume of transactions and logistical challenges inherent in the movement of paper forms through the Government, the Government should implement Electronic Workflow. Electronic Workflow will allow users to request business transactions and have them routed for review and approval based on the agency's policies and procedures. The system can be configured to determine the approval path based on attributes... more »

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Department of Homeland Security

Unnecessary Toner and Paper usage

In DHS/ICE we have an online training program called "Virtual University." The concept is sound and having online training saves the govt. money. However, at the end of each training course, we employees are directed to print out a hard copy of the certificate of completion. This is counterintuitive. The whole course is online, the certificate can be viewed online. Upper management is able to access the training... more »

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Department of Veterans Affairs

Save paper at the VA

When printing copies of medical files from the Computerized Patient Record System (CPRS) the current program prints a cover page that contains PII that has no purpose for office use for every Progress Note printed. Since most Progress Notes are only one page long, deletion of this cover page from the program would typically result in a 50% reduction of the paper used.

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Department of Homeland Security

Expand USCIS Use of INSITE Management Tool

DHS/USCIS uses an on-line tool Internal Self-Inspection, Tracking and Evaluation (INSITE) to strengthen controls, identify deficiencies & write corrective plans. INSITE’s focus is compliance (laws, regulations, policies and procedures). INSITE is for accountability to all agency levels and fosters integrity. INSITE administration is done by USCIS Management Directorate, Security & Integrity (OSI) Internal Review Division... more »

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Department of Veterans Affairs

Better use of software programs to reduce the cost of printing

The VA is supposed to go paperless in the future. So, why do we print the letters from MAP-D, PCGL, and RBA 2000, for the veteran’s file? These letters are all saved and available for viewing at any time. PCGL and RBA 2000 letters are in Virtual VA. Uploading MAP-D letters into Virtual VA would result in having all letters stored in one centralized location. Additionally, since we have access to the veteran’s medical... more »

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Department of Homeland Security

Counterfeit Money Orders and the Nigerian Scam

At Customs and Border Protection we sometimes have over a hundred counterfeit money orders in one shipment. Each name on the counterfeit money order that we do a seizure on has to be sent a letter from the Fine and Penalty office that is time consuming and costly. I found that when you make a counterfeit money order shipment seizure to take it to the Postal Inspectors Office down the street and they will sign for all... more »

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Department of Homeland Security

Eliminate the Compex Program

The Compex program has passengers sent to secondary to ensure that they comply with our rules and regulations. The passengers are sent to secondary based on a time system from primary. At least a thousand passengers are sent to secondary a day, because of this program. The reality is only a very small percentage of passengers sent to secondary under this program are found to be in violation of any laws or rules. The... more »

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Legislative Branch

Eliminate paper performance plans and reviews

Instead of printing a performance plan for review, then another with changes for signature, then a copy with signatures, then a copy for annual review and so forth, provide online performance plans, with electronic password protected signatures which go right into eopf.

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Department of Defense

Refine/Consolidate the Federal Govt Security Clearance Process

Refine the Federal security clearance process by establishing (1) federal agency responsible for adjudicating all federal security clearance investigations government-wide. I recommend the entire security clearance operation be transferred to the Department of Homeland Security. Homeland Security will have direct IT access or work with various Federal agencies and local law enforcement to complete the entire adjudication... more »

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General Services Administration

Allow Digital Signature on Contracts

Allow Contracting Officers and Contract Specialist to use a digital signature (verified with a Pin number) to sign contracts. We print out so many sheet of paper to sign them. We could sign an award electronically and send it through to the next person with out printing any paper.Also this saves the time of printing it, signining it, scanning it back in to the computer and sending for obligation.

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Department of Transportation

Review documents electronically instead of on paper

Multiple people in our office review multiple versions of draft NEPA documents. Instead of requesting paper copies, we normally request e-copies in Word format, store the documents in our shared directory, and all of us can comment using Tracked Changes which can be collated and sent back to the State DOT. This can be a HUGE paper saving practice.

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