Have IT set everyone's printing preferences to default to "print to PDF". It will automatically prompt individuals to save digital files to to their computer; people will have to make a conscious effort to physically print something. This effort will save on paper, ink and energy costs for printers. Also, hard copy files necessitate storage space. Less paper will allow for more compact workstations and less storage... more »
Currently the use and storage of paper files creates a tremendous demand for paper and space. If flashdrives were used for each separate master file, there would be very little need for paper or storage space. Thousands of files could be stored in one desk drawer. This would also facilitate sending information and/or files from one office to another since the files could be e-mailed from one location to another. Also,... more »
Have like a federal e-library where all information is stored such as all HR, magazine subscriptions, news articles, etc. that employees can access to read. This would cut the cost of subscriptions and have a common communication site for all employees. Labeled Icons could be used instead of menus.
We all tend to use a lot of paper, which costs money and clogs up the environment - and much of it is completely unnecessary. Most of us use databases every day, which can be used to house the documents we need without printing, yet many of us insist on printing anyway. The National Archives has put forth the requirements of record keeping (see "Agency Recordkeeping Requirements"), which tell us only that we must keep... more »