Department of Health and Human Services

Automating CMS 37 and 21B

When the Medicaid legislation was enacted, the federal government did not have the statistical data to project the each States’ Medicaid budget. Therefore the Centers for Medicare and Medicaid (CMS) required each state to fill out a quarterly budget request called the CMS-37. The report is very time consuming. Once each state submits the budget, a federal financial analyst must review the report. CMS now has over 20... more »

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Department of Veterans Affairs

Stop Distributing Paper Pay Stubs and Paper W-2s to Employees

In my office, a huge stack of paper pay stubs come in every 2 weeks. With the availability of the myPay web site, we should not still be distributing paper pay stubs.

 

The myPay web site also maintains the W-2s. There is no use in mailing out these forms each year, with the printing and shipping costs.

 

The Federal Government would save millions of dollars if paper pay stubs and w-2s were discontinued.

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Department of Veterans Affairs

FOIA & Attorney Claim Copy Request-Scan Paper Folders Not Copy

Federal Claim Agencies receive many requests for claim copies. There are millions of paper claims folders. FOIA (Freedom of Information Act) Requests involve copying a paper claim to give to the Veteran or Claimant. Attorney Copy Requests involve copying a paper claim to give to the Attorney, Veteran or Claimant. I suggest that we utilize scanners rather than copiers with these requests. We should scan in the paper... more »

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Legislative Branch

Automation of VCAA Letter for Veterans Benefits

The VA is required by law to send all claimants the VCAA Letter, "Veterans Claims Assistance Act" Letter, with the purpose of helping the claimant. There are millions of these letters sent out each year. The VA needs to automate the VCAA Letter. The VA asks for the Veterans e-mail address on the initial 526 claim application. When the Veteran has e-mail, we should send the VCAA Letter electronically, with annotation... more »

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Department of Labor

Webscrape price data for the CPI

Hundreds of data collectors make in-person visits to retailers around the US to collect prices for the Consumer Price Index. Other data collectors manually collect data from retail websites. CPI data collection methods are, slow, labor intensive, and allow human error. The CPI should begin collecting prices by webscraping. Webscraping uses automated computer programs to collect data from websites. Webscraping programs... more »

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Department of Defense

Reduce Waste in USAF Space Operations

The USAF has the capability to safely and reliably automate much of its standard day-to-day space operations but chooses not to. More than 4 squadrons of active duty and reserve space operators currently exist at Schriever AFB, CO to fly the Nation's GPS, MILSATCOM, and other satellites. Within the MILSATCOM squadrons, the Command and Control System-Consolidated (CCS-C) system has the capability to automate routine... more »

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Department of Defense

Automate the Design Change Notice (DCN) Process

Currently, to put a new part into the Navy Supply System we have to use a form called a Design Change Notice. Currently only Manual DCNs are accepted. This process currently requires the submission of a Word document which frequently gets returned by Naval Supply Systems Command (NAVSUP) WSS (Weapon Systems Support) due to transcription errors or incorrectly entered information. The time wasted filling out, re-filling... more »

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Department of Defense

Need Less 'Clarity' & More Open Seamless Exchange of Information

Currently the Air Force Research Laboratory (AFRL) uses a system called Clarity to store and manage portfolios for approved programs. Some issues with Clarity are that it is redundant, not user-friendly or automated to accommodate program updates, and it is contractor owned (the contractor's 'CA' symbol is placed on the Clarity homepage, no AFRL symbol can be found). This is a clear case where the quality of program... more »

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Department of Defense

Automate DD2875 (SAAR) Process Across DoD

Automating this process across DoD (and perhaps all Fed Gov't agencies) will not only streamline more effecient business practices (cross agency) but will save thousands of man hours per year. The current process allows for digitally signed DD2875s, but when an organization is requesting thousands of employee accesses to a system, emailing is not an option. Mailing is slow and requires money and resources. An automated... more »

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Environmental Protection Agency

Rule Writers Rejoice: Streamlined Notice-and-Comment Rulemaking

The Problem: Responding to traditional notice-and-comment rulemaking required by the Administrative Procedure Act takes a substantial amount of effort for both the agency and submitters. For each rulemaking, the agency must address hundreds and sometimes thousands of comments submitted by the public to determine if the comment is substantive and whether the comment is the same or similar to that of other submissions.... more »

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Department of Homeland Security

Automation of Financial Management Systems

The DHS HQ office I work in does not have a financial management system. We rely on spreadsheets and memory. The efficiency and efficacy of the budget preparation, execution, and performance tracking are non-existent. We spend countless man-hours tracking down information, running models by hand, and relying on information that someone annotated somewhere. We could eliminate easily 25 positions in our organization,... more »

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Department of the Interior

Automate program/project tracking

Our IT department, in conjunction with with our Acquisitions department and Program Coordination Office, is developing a Workload Management System (WMS) to automate the workflow process for our region. We're eliminating the use of paper forms and enabling the ability to process and track projects from the Initiation stage through to completion. An analyst in our Acquisitions Dept. has estimated that, by automating the... more »

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Department of Education

Electronic timesheets and other forms

Currently all department employees must fill out paper time sheets and SF-71 leave requests. These have to be then typed into a computer system which takes 1 FTE per 400 employees (takes our office staff 1 day per 40 persons for data entry). There are about 1,000 different pieces of office software designed for this function and I'm positive that it would cost less in paper and time to use even the most expensive software... more »

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