Department of Veterans Affairs

VAMC Reimburses OI & T Development When 6550 Not Followed

VA Directive 6550 requires that IT complete pre assessments on all medical devices that connects to the VA information network and/or contains patient information. Yet, VAMC continuously purchase software void of IT involvement. The expectation is that IT will complete all paper work for any waiver approvals and development on short notice to ‘make it work’ once purchased. IT also often spends countless hours on the ...more »

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Department of the Interior

Change Procurement Procedures to Require Lowest Cost Purchases

I have had the frustration when trying to purchase supplies and equipment of researching the lowest cost available on items only to have our procurement office purchase items at a higher cost because they were being purchased from a small business or disadvantaged business rather than a large company. This seems an absurd waste of tax dollars that can add up to a significant amount across the federal government each ...more »

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Department of State

Lower ICASS Furniture Pool Costs, Adhere to the Buy America Act

The State Department should purchase furniture for ICASS furniture pools from the cheapest source possible, instead of through their current expensive contract. This change adheres to the procurement guidelines outlined in the Buy America Act (U.S. Code , Title 41, Chapter 1, section 10a). Management Officers worldwide should be encouraged to find the highest quality, but lowest cost supplier for the Department. A master ...more »

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National Gallery of Art

Save thousands of dollars annually by ...

Background: when using federal dollars for printing jobs, federal agencies must use the Government Printing Office (GPO) and participating contractors. GPO works as intermediary and handles billing/payment through the SPA (Simplified Purchase Agreement) mechanism. A government purchase card can be used or an established deposit account (IPAC)-- the equivalent of automatic withdrawal. Problems #1: too often, a printer ...more »

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General Services Administration

Centralize USG Procurement & Erase Unintentional Competition

We all know the USG’s Federal agencies, departments, bureaus, contractors etc. spend billions of dollars annually on the procurement of simple goods to run their offices and in-field operations. These are basic products (paper, pens, power cords, post-its etc.) which any entity - public or private - requires to conduct a successful business. The items are mostly small in per-unit-price, yet when extrapolated to support ...more »

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Department of Defense

Contract Receipt and Review

Currently, contractual documents are delivered through EDW (electronic document workflow) and are reviewed by each member of the contract management team without regard to applicability to their function. Generally, that includes 1 GS06 or 07, three GS-11s, and perhaps 1 or two GS 12s. A fair assumption is that each of these individuals spend one hour per day reviewing contracts; so we can assume 5 hours per work day. ...more »

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General Services Administration

Promote Free Services for the Government

The Government frequently contracts out unique requirements that it would otherwise not make sense to insource (basic make vs. buy concept). It clearly does not make sense to hire full time employees to complete tasks that you would only need a few time. It also doesn't make sense to set up contract vehicles for simple tasks that anyone with a computer and a little competency can complete. I know of a contract our agency ...more »

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Department of Housing and Urban Development

Construction Ducuments Digital Vault, Division or Bureau

PROBLEM: typical Construction Documents Sets (like drawings, specifications, contracs, bid packages, etc.) are very large and heavy weight in nature, consuming a lot resources and money from the agencies & customers. SOLUTION: to establish a centralized Digital Vault, so all sets can be submitted, saved & shared in a digital manner, reducing cost of production, cost on filling, shorting access time to all their users, ...more »

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Department of Energy

Cradle-to-Grave Acquisition System

Agencies have individually assembled tools to manage their acquisition processes, but have based these processes on one set of acquisition rules including the FAR and reporting requirements like those for FPDS. The government should offer a one-stop system that assists with all phases of acquisition, contract management, and disposal of excess property. Acquisition personnel could avoid recreating specifications through ...more »

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Government Accountability Office

Rollover Budgeting: Ensuring Essential Spending Without Waste

I was first introduced to the reality of "use it or lose it" spending in the first year I began my government service as an enlisted U.S. Marine in 1993. This first experience involved being handed a government credit card, an internal SERVMART account, and was then directed to go to the self-service store to spend every last dollar remaining in the account on whatever was available, which was approximately $2,500. ...more »

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Legislative Branch

Extend Time to Obligate/Spend Appropriated Funds

Suggestion: Extend the period of time to obligate appropriated funds for capital investments to at least one year past the point where the budget is signed by the president instead the end of the fiscal year of appropriation. At present, the Federal government is required to obligate funds in the fiscal year in which they are appropriated and authorized. Unfortunately, in recent years we have not been getting budgets ...more »

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Environmental Protection Agency

Creating More Cost-Effective Procurements

Since much of the waste of taxpayer money in procurement involves inadequately defined requirements and poorly-written Statements of Work (SOWs), and the inability to define requirements sufficiently in order to be able to use low-priced, technically acceptable fixed-price contracts, any assistance in helping especially less-experienced Program and Contracting personnel to write better Statements of Work and Contracts ...more »

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