National Gallery of Art

Save thousands of dollars annually by ...

Background: when using federal dollars for printing jobs, federal agencies must use the Government Printing Office (GPO) and participating contractors. GPO works as intermediary and handles billing/payment through the SPA (Simplified Purchase Agreement) mechanism. A government purchase card can be used or an established deposit account (IPAC)-- the equivalent of automatic withdrawal. Problems #1: too often, a printer ...more »

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Department of Veterans Affairs

Life cycle costs

Our agency spends millions annually on printers and related consumables. It appears that many printer procurements are not decided upon "life cycle" costing, but rather lowest equipment price. I suggest that the procurement process be based on life cycle costing (including toner and related consumable/maintenance costs). Thousands could be saved.

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National Aeronautics and Space Administration

Decrease Usage of Color Printers

Colleagues continue to bring multiple copies of color printed material to some meetings. This is totally unnecessary unless the meeting is of a "very" formal nature. Black and white copies are just as good as long as charts and graphs are done in a manner to be readable in gray scale.

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Financial Reform

Purchasing less equipment

Many offices have multifunctional photocopier devices (or reprographic equipment). These machines are able to copy, fax, print, and scan. Instead of buying different pieces of equipment (i.e., a multifunctional copier machine, a printer, a fax machine, and a scanner all for an office), just buy the one multifunctional copier machine. As a result, you are no longer buying and maintaining a minimum of 4 different pieces ...more »

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Department of Homeland Security

Modernize Office Printers, scanners, Faxes and Copiers

I’ve noticed a trend in my office that we’re lacking when it comes to network based printing, scanning and copying capabilities. Simple our office is way behind. We have no network based copiers, scanners or Fax machines and many of our network printers are past their prime. There also seems to be a trend for employees to get Multi-Function Ink jet printers at their desks rather than invest in shared resources. Now ...more »

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Legislative Branch

Consolidate copy machines, printers, faxes, scanners

JPL has a contract for renting large copy machines. Our 4 story building alone has approximately 8 large copy machines, plus numerous network printers, faxes, and pdf scanners. The large machine hardly gets used anymore. You can now email presentations and people bring their laptop or ipad and have the presentations electronically, and you can present via projectors or TV's plugged in. Now we no longer copy large ...more »

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Department of Veterans Affairs

Contract printers

Contracted Balck and White printers cost about 1.5 cents per page where laser costs 7 center per page. Inkjet costs about 20 cents per page. Contracting Xerox or like machines could save millions in operating overhead All contract maintenace agreements for not only repair of equipment but includes toner as well. The new machines are extremly sophisticated and can do myriad functions saving end users time and effort as ...more »

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Department of Homeland Security

Remove Desktop Printers

Most desktops here at my office and six other office I provide I.T. services to have personal printers assigned to them when there is a network printer two cubes down. When adding up costs for toner and color cartridges across all agencies this amounts to an incredible amount of money. Costs associated: 1. Lump sum of printer cost ranging $50 to $500 2. Toner or printer cartridge cost ranging $45 to $150 3. Depreciation ...more »

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Office of Personnel Management

Eliminate personal printers, Save $9 Million Annually

Personal Printers are, quite possibly, the single biggest waste of government resources. It costs $9.44 annually to power one small desktop printer used at a minimal rates. * In my office alone I count over 100 personal printers, and this is in addition to the two dozen or so massive laser printers (which, themselves cost around $100 apiece annually) By eliminating all of the personal printers in just this office ...more »

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General Services Administration

Save millions of dollars on printing? Try Century Gothic font!

Not all fonts use the same amount of ink. Using certain fonts can result in up to 31% savings when printing many routine memos, outlines, and other "non-presentation quality" correspondence, compared to other, "standard" fonts. Having IT personnel switch to ink-sparing fonts on a default basis could save hundreds of thousands of dollars in notoriously expensive printer ink and toner cartridges. [At inflated retail GSA ...more »

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Department of Homeland Security

Cheaper Laser Printers

Another way of saving CBP and the Dept. of Homeland Security more money with purchasing new Samsung Laser Printers for $45.00 and laser ink cartridges for $36.87 each. They are highly rated by users and reviews from CNET.com. We currently spend approx anywhere from $300-500 per printer and approx $100.00 per ink cartridges. This would add up to larger savings across the board for new equipment purchases and replacement ...more »

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