Campaign: Department of Housing and Urban Development

Postage, Shipping, and printing

All offices should be prohibited from printing, shipping, or mailing a document for interoffice use when an original signature or hard copy is not required by law. When hard copies are required, the cheapest available mailing or shipping method should be used provided that compromises should be made to maintain the integrity or a time-sensitivity of the item being shipped. In many cases, email and electronic signatures ...more »

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Campaign: Social Security Administration

Intra-agency Publications

Every quarter the SSA employees publish Oasis, a magazine distributed internally for the employees of the Social Security Administration. It is packed with information on the changes within the organization; however, this magazine could be published via the intranet instead of spending the money to print, ship, and distribute the magazine amongst the employees. I don't know if other agency have such publications, but ...more »

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Campaign: Social Security Administration

Hand claimants their forms at the Field Office

I'm a disability adjudicator in the Disability Processing Unit. Every time adjudicators get a new disability claim, we have to print and mail out two forms, something called a Function Report and something called a Work History report. These forms are necessary in the disabiity decision-making process. Each time we mail out a packet with these forms and a return envelope it costs $1.73 in postage. I know this because ...more »

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Campaign: Department of the Treasury

Online Taxpayer Accounts

The IRS should develop a website similar to loan or credit card agencies that allows taxpayers (individuals, businesses, payroll taxes, etc.) to create an account and login to see if and how much in taxes they still owe. These individual accounts should also include a breakdown showing returns that have been received or are still due, and what the taxes due are comprised of. For example, the year and type of Form or ...more »

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Campaign: Social Security Administration

Social Security Mailing Cost

Save 4 - 6 million annually. Reduce Social Security Printing, Mail Prep and Postage of the annual SS Retirement & Benefit summary reports to the public. Current cost estimates indicate Document Printing at $22 per 1,000 ($2.5 million); Mail Preparation Folding and Inserting or Stuffing $5 per 1,000 ($575,000); Envelope purchases $20 per 1,000 ($2 million); Postage $ .42 each (2.5 million). These are real cost that ...more »

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Campaign: Department of the Treasury

Paper & Postage Reduction Cost - Dual Notice Requirement

Currently, any correspondence to taxpayers who file a joint return with the IRS require separate notices to the husband and wife. This results in additional costs for paper, printer, toner, postage, envelope, and other associated expenses. While this requirement should not be eliminated entirely, the requirement should revise to allow married filing joint taxpayers to sign a waiver allowing examiners, collection officers, ...more »

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Campaign: Department of Homeland Security

Case Files should be paperless

Case files are a waste of paper with all the consistent printing and discarding of reports in the case files. That is an obvious waste, but what most don't realize is that we also have case file rooms or storage rooms that we rent in order to hold these case files. There is additional waste in funds that go to renting these storage rooms. And then lastly, after 5 years of a case being closed, the case is mailed to a ...more »

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Campaign: Environmental Protection Agency

Rules of Practice Administrative Proceedings Paper Reduction

40 CFR Part 22 governs the administrative adjudicatory proceedings. Rule 22.5 requires the filing of an original and a copy of a document. In addition, during the process copies of all documents are also served to the Presiding Officer and the respondent. At this time an original and at least 4 copies have been generated. If the case goes to a hearing, the EPA attorney is required under Rule 22.22(e) to submit an original ...more »

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Campaign: Department of Homeland Security

FEMA/NFIP Letters of Map Change-Delivery Options

FEMA engages in Floodplain Mapping for insurance rating. The Flood Insurance Rate Maps (FIRMs) are based on hydraulic and hydrologic studies captured at the time of the data review. The FIRMS are only as good as the data used at the time of completion. Because of this we consider updates from local government and private land owners. Depending upon the science presented as consideration for an update, the outcome of the ...more »

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Campaign: Department of the Interior

Charge for shipping, use USPS more.

For offices that sell items, we should really charge for shipping. Sometimes we send out $4 maps and abosrb $3 in shipping charges. We already have POS systems in place, it would not be difficult to set them up to process shipping charges. Most people over the phone are ready to pay for shipping, they are actually shocked when there is no charge. We should also utilize USPS more. For anything that is larger than a manilla, ...more »

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Campaign: Department of the Treasury

Use Scanners - Don't mail case files - Email PDF Files

I am a revenue agent who upon completion of a case, print all necessary documents to assemble into a hard file and then mail it to my manager who then mails it to the next appropriate place for storage. Hard copy case files are created for LB&I cases and SBSE cases. These files can be quite large and will take up a lot of space to store and be expensive to mail. Let's take a baby step into becoming more paperless. ...more »

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Campaign: Department of the Treasury

USPS

This idea will save money for EVERY governmental agency who mails packages using a third party vendor. Currently, we have a negotiated contract with UPS so it is cheaper to send packages using UPS. Can the USPS and the US Government get together and work out a negotiated contract like the ones we have with UPS and FedEx? It does not make good sense to pay a third party to do what a government entity can do. The ...more »

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