Department of Veterans Affairs

Use Both Sides of the Paper...Double Your Inventory!

Although we are trying to automate the Federal Government, there are still many times we have to use paper. When employees print, use duplex printing! When employees take notes, write on both sides! If the Agency distributes monthly Posters to hang up in the building, print 2 months at a time. Flip the poster over after the first month. When an employee gives a presentation, use the "white space" on each side of ...more »

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Department of Veterans Affairs

Eliminating Paper Waste with Letters to the Veterans

I am a Veterans Service Representative. I work in the San Diego Regional Office and there is a large amount of paper that is printed on that we can eliminate. The letters that are sent out to the veterans have to be reviewed before they are sent for any errors. 3 copies of these letters are printed each time before the review. Since one copy goes to the Service organization, this one can be scanned and then viewed online ...more »

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Department of Veterans Affairs

Paper Waste - VAMC records

To fulfill our duty to assist veterans with their claims we obtain their medical records. This also includes obtaining any treatment records from VA Medical Centers, which, for the most part, are available electronically through a shared network connection. Instead of just reviewing these records online, the policy is to have a hard copy of these records printed off for the file. It is a huge waste of taxpayer money ...more »

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Department of the Interior

Re-Use of Accordian-Type File Folders

I took down approx. 50 letter-sized accordian folders to our Supply room & was told to throw them out in the "recycle" trash. I had cleaned out an office of an employee who had just retired. I was VERY ANNOYED that the Fed. Gov. would waste these types of supplies. The subject titles were written lightly in pencil (could have been erased) & were practically brand new! I looked them up in GSA's Global Supply catalog & ...more »

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Department of Energy

Paperless Executive Secretariat Process

The Executive Secretariat at the DOE is the office through which all formal correspondence with outside entities is screened for quality control prior to sending the response. However, their process is extremely flawed with its draconian rules which requires paper submission of ALL materials remotely related to such a formal correspondence. For instance, if an outside entity has a question about an EPA rule, the formal ...more »

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General Services Administration

Reduce Paper Towel Waste

Many times the paper towel dispensers are filled so tight that towels come out ripped, and you get 2-3 times the number that you want or need to use. A simple communication from the Federal building managers to the housekeeping staff on the amount to fill would eliminate the majority of the paper waste.

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Department of Commerce

Email Only! Handouts of Presentations

Every day government employees create engaging power point presentations, The common practice now is to print out enough handouts for all attendees. This is often binders full of reports, etc. I propose that the new "norm" consist of paper free presentations. If attendees would like to request the presentation, they can do so via email. Then the presentation can be emailed to them as a pdf that they can read on ...more »

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Department of Veterans Affairs

Electronic Employee Orientation Materials

I recently joined the workforce at the VA and I was shocked at the amount of paper wasted during orientation. Each employee received 3 textbook-sized booklets of papers in addition to many single handouts and forms. After orientation was over, many of these went right into the trash can (not even recycled), possible without ever being opened. I still have my books, but I have yet to need them, since the information ...more »

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Department of Defense

Digital T.O.

All T.O. should be digital, but the current ones we have are slowing us down and is more a nuisance than a problem solver. We should switch to a digital system that is easier to find T.O.s. The one we have is complicated, just think simple Adobe Acrobat/IPAD or something similar. IPAD is easy to handle, having the T.O’s all in one application in alphabetical order or search and find would make things much easier. Just ...more »

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Department of Homeland Security

Reduce paper costs Government-wide by up to 50%

There are many good ideas to reduce printing. Even with many documents maintaining electronic form through their lifecycle, there will always be some amount of printing. Because of this, for documents that are printed, adopt a policy that calls print duplexing to be the default configuration for network printers. Part 1 of this strategy would incur little or no cost to implement: Institute a policy that all printer drivers ...more »

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Department of the Treasury

Online Taxpayer Accounts

The IRS should develop a website similar to loan or credit card agencies that allows taxpayers (individuals, businesses, payroll taxes, etc.) to create an account and login to see if and how much in taxes they still owe. These individual accounts should also include a breakdown showing returns that have been received or are still due, and what the taxes due are comprised of. For example, the year and type of Form or ...more »

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Legislative Branch

Put all organizations on a limited paper budget

If you don't have it you can't waste it. More paper is wasted on meetings, weekly reports, gantt charts, phone lists, status updates etc. Instead of providing an endless amount of printing paper, provide finite amounts monthly, once it's gone it's gone until the next ration arrives.

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