Department of Veterans Affairs

Combine Orders For Purchased Items To Reduce Vendor Costs

Expand the communication and coordination between all purchasing and contracting service groups from the various Government departments and agencies to negotiate lower vendor costs for items purchased. Have one purchasing individual from each department and agency meet together monthly to discuss and implement cost cutting strategies and techniques throughout the Government. By combining all the various departments ...more »

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Department of Energy

Requirements Based, Design-Build Contracting Strategy

I suggest that the Federal Government develop policy to embrace requirements based, Design-Build contracting. This methodology allows owners to take advantage of the creativity available in the building industry by allowing the experts the freedom to devise solutions to high level requirements. By awarding contracts to teams of architects and building contractors, projects can be completed in less time at less cost. ...more »

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Executive Office of the President

2. CENTRALIZIED PLATFORM FOR CONTRACT WRITING

In compliance with Paperwork Reduction Act of 1980, Pub. L. No. 96-511, 94 Stat. 2812 (Dec. 11, 1980), get a centralized system of contracting in place for all civilian agencies. In GSA alone, PBS, FAS, and the Office of Government Wide Policy all have different systems for contract writing. In FAS, we have multiple systems that do not communicate to have information collection and flow down consistency. The multiple ...more »

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Department of Defense

Duplicate Data in Contract Files

Although Paperless Contracting may be a far-reaching idea, we could go a long way in reducing cost by simply minimizing the redundancy of paper in our contract files, specifically when it comes to contractor responsibility. Three times throughout the life of the contract (and all it's subsequent modifications) we are required to check -- and print -- data from three different databases: EPLS, CCR and the new FAPIIS system. ...more »

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Department of Defense

Remove Fixed Fee from Firm Fixed Price Contracts

Fixed fees do not create incentives for contractors to do the best job that they can do. The braod majority of government contracts used fixed fee awards. This wastes government funds! The U.S. should switch to using performance based fees, and remove the use of fixed fees under all circumstances, except special cases as listed under a FAR update.

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Government Accountability Office

Rollover Budgeting: Ensuring Essential Spending Without Waste

I was first introduced to the reality of "use it or lose it" spending in the first year I began my government service as an enlisted U.S. Marine in 1993. This first experience involved being handed a government credit card, an internal SERVMART account, and was then directed to go to the self-service store to spend every last dollar remaining in the account on whatever was available, which was approximately $2,500. ...more »

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Department of the Treasury

Contractor Savings Over Months and years

Issue: Break in service to Agency / due to delay in approval Background: There is more than anecdotal evidence that delays of re-upping Task Orders is due to: - COTR Challenges - Errors w/ Paperwork Submissions - Budget Processing - Agency Confirming need Solution: For existing contractors that have contracted with an agency, that are not complete with their support, the approval should be streamlined for additional ...more »

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Department of Homeland Security

Hire College Students instead of Contractors

I was once privvy to the fees that went into contracting - I was a contractor at the time - and I was simply amazed. The government was spending twice my measley salary - half of which I saw go to my paycheck, the other half of which was going to the contracting agency. Cut out the middle man! Hire more undergraduate and graduate students on a semester or yearly basis. You will receive short-term "contracting" work, ...more »

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Department of Defense

Save $12-32bn a year; eliminate fee & profit on G&A and overhead

Ending the practice of assessing fee against G&A and overhead on DOD contracts would save billions of dollars yearly and eliminate inefficiency in the contracting process. The DOD would save between 2-4% on the value of all contracts, per year; the savings the government would accrue range from a low of $12bn and could exceed $32bn per year. The associated savings would be between $120 and $320 billion over the next ...more »

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Department of Defense

A NEW APPROACH TO DEFINITZING CONTRACT FOR FOREIGN MILITARY SALE

BACKGROUND - FMS cases for aircraft buys are almost entirely sole source at the request of the Partner Nation (PN) and this is allowed in the FAR - FMS case values contain aircraft and other system pricing information generated during the Price and Availability (P&A) phase of the FMS case development utilizing industry and government participation - Once the FMS case is signed by the USG and the PN it is a commitment ...more »

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Department of Defense

A NEW APPROACH TO DEFINITZING CONTRACT ACTIONS UNDER $5M

BACKGROUND - The amount of time/documentation required to issue a contract change to a weapon system development/production contract is determined by extensive law/reg that includes: DCMA rate review, DCAA materials/supplier audit, Truth In Negations Act (TINA) compliant contractor proposal, cost or price analysis for every sub-contractor >$650K and many others - 95% of contracting actions at Aeronautical Systems Center ...more »

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Department of Homeland Security

Contract with Local Police Departments for FEMA facilities

A Best Practice item captured for FEMA-1975-DR-AR is the contracting of local Police Departments and Sheriff's Offices instead of contracting private companies for guard services at FEMA facilities. For the FEMA/State Joint Field Office (JFO) in Little Rock, Arkansas, LRPD was contracted instead of a private company that could potentially be from out-of-State. Not only did this save money, but the local contract assisted ...more »

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