Agencies conducting administrative investigations could save money and increase efficiency and customer service in cases where both parties are represented by council, by providing those parties access to limited discovery. The parties would be provided three months of discovery, limiting depositions and RFI's, etc, and concludes by parties submitting a memorandum of fact and law to the agency. An agency investigator ...more »
Currently, transportation checks are sent to federal employees on a monthly basis. The checks can only be used at certain locations. By switching to direct deposit of transporation benefits (as with payroll), money will be saved by reducing postal costs. Also, time will be saved, as the individual in each office who must handle the checks will no longer have to do so, and employees will be free to purchase bus passes ...more »
The Chicago District Office occupied one floor of the Ogilivie Transportation Center Building. Someone in DC did some sort of "cost analysis" and required the CDO to move to another floor taking about two thirds of the floor. This necessitated an expensive move and a more expensive "buid out" of the space. This spring the CDO hired a plethora of new investigators and was given permission to take over almost the entire ...more »
The Agency needs to de-layer the management structure. Over time the Agency has created numerous layers of management which reduces the effectiveness of the Agency. As an example our Agency has 50 + offices, but has created 10 + regional offices, district offices, etc.. What is the purpose of creating all of these layers, how does the layering advance the mission of the Agency? All it creates is layers of management ...more »
Governmental Departments and Agencies maintain numerous file rooms in their facilities which incur a rental cost. Also there are numerous personnel maintaining the file rooms and reviewing the file rooms and periodically transferring the files to the requisit achives. There are number of virtual file room systems that are available from third party vendors and widely used during due diligence engagements that could ...more »
Our building currently has two different vendors providing suttle bus service for Government Agencies to Union Station. The suttle buses are rarely full, and for most of the day they carry only a few passengers and could easily be consolidated into a single provider. The cost of this service is incorporated into the lease cost for the agencies. By eliminating one of the vendors, lease cost would be reduced and passed ...more »
All branches of the government should be directed to stop providing postage paid return envelopes. Persons and orgaizations doing business with the government should provide their own postage. The cost of printing the postage paid return envelopes, plus the cost of the postage, based on the current first class rate of 44 cents, exceeds $440,000.00 per million envelopes - just in postage alone.
More and more often many employees are requesting reasonable accomodations. These accomodations can range from computer equipment to furniture. Sometimes employees request to bring in their own items to satisfy the accomodation but the gov't chooses to instead spend an absorbent amount of money fulfilling these accomodations themselves. As long as it does not interefere with the business the gov't should allow employees ...more »
Every day government agencies have to print documents for filing, storage, mailings and in response to FOIA request. In the Hearings Unit we are asked to return and store large volumes of documents including transcripts of hearings, submitted pleadings and reports of investigations. This requires a large amount of storage space as well as huge expenditures in mail costs. This olso true for every other federal agency ...more »
I think it would save my agency a lot of money if we cut down on paper waste. This could be done by streamlining processes and using electronic resources to store client files. Keep track of physical inventory electronically thus avoiding duplicate files and unnecessary mailings. A more efficient and updated IMS database is needed to cut down on paperwaste.
Many agencies use letter head with an actual water seal (i.e eagle with shield/arrows/olivebranch)created on the paper itself by the distributor. The same virtual water seal can be easily replicated in MSWord and inserted into the electronic version of the document. When printed, the document still appears to have a water seal though standard paper (with no extra waterseal cost from the distributror) was utlized for ...more »
Instead of using control programs such as momentum, establish a central site (website) for each agency with all property listings for that agency. This would reinforce only authorized individuals acess to listings, eliminate the need for mulitiple page printouts for each individual office, allow the sort of one stop shopping necessary for posting changes to each office listings and allow management personnel to quickly ...more »