In my regional office each Division is assigned an available server to store shared documents. Servers or some sort of electronic storage space needs to be available to all employees, across Divisions within the region, and across the entire agency. This would prevent the need to send E-mails, particularly E-mails containing large file attachments. E-mails require servers to store a record of the message AND the attachment. The file is thus saved at least twice- once by the person sending it, and once by the person receiving it. This doubles the amount of server space required for electronic documents. Servers are expensive to purchase, require space and maintenance. If we had shared space to store documents the amount of servers requried for E-mail storage would decrease, saving significant amounts of money.
Idea No. 16167