Contractors are required to submit Monthly Progress and Financial Reports for the contracts that they typically send electronically then followed by a hard copy via FedEx or Certified Mail. The Government uses the electronic version to ensure that the contractor is in in compliance with the terms and conditions of the contract while the paper version, more often than not takes up space, cost the government in shipping costs, and storage costs. If the contractor was required to send monthly electronic statements (via email) followed by an annual CD/thumb drive which recapitulated the 12 months that passed (or pertinent period of performance), the Contracting Officer/Specialist could incorporate the CD/thumb drive into the contract file which would save space, paper costs, shipping costs, ink, and many other indirect costs that go into the submission of Monthly Progress/Financial Reports.
Idea No. 5251